Hero Huddle — Rally Your Party. Start Playing Games.

Sound familiar?

Every TTRPG organizer has lived this.

📅

The scheduling spiral You send a When2Meet. Three people fill it out. Two don't. You follow up in the group chat. Someone responds three days later. By the time everyone answers, the only open slot is gone.

🍕

The "who's bringing what" chaos Two people bring chips. Nobody brings drinks. The host finds out at 6pm that the session moved to their place this week. Sound about right?

🔀

The five-app juggle Discord for chat. When2Meet for scheduling. Google Calendar for reminders. A group text for last-minute changes. A spreadsheet for hosting rotation. None of them talk to each other.

👻

The ghost RSVPs You planned a session for five. Three show up. One "didn't see the message." One forgot. You reworked the encounter for nothing.

One link. Everything handled.

You create the session. Your friends get a shareable link — no app download required.

📊

Availability that actually works

Built-in scheduling polls with automatic reminders. No more chasing responses in three different group chats.

🏠

Hosting and logistics sorted

Who's hosting. Who's bringing food. Where to park. Address with map link. All in one place, visible to the whole group.

🔗

No download required (for friends)

Share a single link. Friends RSVP, sign up for snacks, and check the details — all from their browser. Zero friction.

🔔

Smart reminders that sync

Add sessions to Google Calendar or iCal with one tap. Get reminders before game day — not on game day, when it's too late.

Three steps. That's it.

1

Create a session Add the date (or poll for one), location, and what you need people to bring. Takes 30 seconds.

2

Share the link Drop it in your Discord, group chat, or wherever your party lives. Friends see everything at a glance and RSVP from their browser.

3

Show up and play Everyone knows when, where, and who's bringing what. You spend game night playing — not coordinating.

You're not the only one.

This problem comes up constantly in TTRPG communities.

"Scheduling is the boss fight nobody signed up for."

— r/DMAcademy

"We've been trying to find a date for session 12 for three weeks. At this point the BBEG wins by default."

— r/DnD

"I spend more time coordinating the session than prepping the session."

— TTRPG Discord user

Help us build this right.

We're building Hero Huddle based on what actual TTRPG organizers need — not what we assume. Got 2 minutes? Tell us what matters to you.

Take the Quick Survey →

Be the first to try Hero Huddle.

Drop your email and we'll let you know when the early version is ready. No spam — just one email when we launch.